From single-floor locker rooms to multi-campus deployments — visual floor maps, automated workflows, and smart waitlists all in one clean system.
Designed for institutions that take their spaces seriously
A rental management system that's actually a pleasure to use — for staff and students alike.
Drag, drop, and arrange spaces exactly as they appear in your building. If it's on your floor, it's in your map.
Renewal notices, vacate confirmations, queue offers — sent automatically with your branding so nothing slips through.
When a space opens up, the next person in line gets an automatic claim offer with a clear business-day deadline.
Campuses, buildings, floors — organize the whole thing in one place. One system, every location, zero spreadsheets.
Students sign up, pick their space from your floor map, and get a confirmation email — all without staff involvement.
Define academic terms or rental periods. Notices go out on schedule and renewals are handled automatically.
Get an automatic report of unresponsive rentals before each term ends — so your cleanout crew always knows what to expect.
Every tenant gets a clean URL like university.rentbay.cc — completely isolated from every other organization.
No IT department required. No months of setup. Just a clean system that works the way your team thinks.
Add your campuses, buildings, and floors. Drop spaces onto the visual map or import them in bulk. Takes about an hour for a mid-sized deployment.
Share your signup link with students. They fill in their info, choose their preferred space on the map, and receive a confirmation email automatically.
Renewal notices, expiry processing, cleanout reports — the system handles it all on a schedule. You check in when something needs attention.
If you're managing rentals with a spreadsheet, there's a better way.
Student lockers, lab equipment, studio spaces
Desks, lockers, private offices, meeting rooms
Monthly locker rentals, seasonal memberships
Staff locker rooms across multiple buildings
Unit assignment on a floor map, auto-expiry
Annual student locker assignment, staff management
No hidden fees. No per-user charges. Just a flat monthly rate based on how big you are.
Perfect for a single department or building getting organized for the first time.
For growing institutions managing multiple buildings or campuses.
For large universities and multi-campus institutions with specific requirements.
All plans include a 14-day free trial. No credit card required to get started. Annual billing available at 20% off.
Get set up in a day. Your students and staff will thank you.